When I process my Inbox, I add a label and make sure I include the name of the person I delegated it to in the task. **Here’s the additional tip with this one: For anything I delegate that I don’t want to forget about, I forward it to my Todoist Inbox. Delegate it: If it’s something I can delegate to a team member, I do that immediately.Do it: If the email is actionable and can be done in less than 2 minutes, I do it immediately.I only file things from email if it’s something I absolutely need (certain attachments, like contracts, conversations that are part of a project that I may need to reference again until the project is complete, etc.). This was a very bad habit I used to have and I now try to avoid getting into this trap. Then, as I’m processing my inbox, I would assign this task with the label Reference: Also, rarely do I file things from email. I would forward that email to my Todoist inbox. But for the sake of an example, let’s say I receive an email about a conference I might want to go to but I can’t make it this year for some reason. Incubate: Rarely do I ever “incubate” anything from my email as described in the GTD Workflow chart.Eliminate: If no action is needed whatsoever, I delete it or file it as appropriate.This was unthinkable for me prior to setting up this system. Let’s talk a little more about processing emailĪs I mentioned in the previous post, it takes me just 10-15 minutes each day to completely clear my email inbox. Then later I can go through and process the Inbox tasks in bulk-adding in the detail needed to ensure each task goes to the proper place for handling later. Also, if I’m in the middle of a meeting, and I want to add a task but also keep up with the conversation, I just add everything into the Todoist Inbox. However, when I’m adding the task from email (forwarding the email to Todoist), I find it easier to add labels, assign projects, and set due dates after the task is in the Todoist Inbox. If I’m sitting at my desk and focused on the work that I’m doing, I add in the task properly-assigning a project, label, priority, etc. And yes, I agree with this…about 90% of the time. One person mentioned that it takes two seconds to assign categories and organize to-do list items in Todoist which makes the Todoist Inbox seem counterintuitive to the GTD method. Yes, I capture everything in Todoist, but not everything goes into the Todoist Inbox first. I mentioned in the previous post that I capture everything in Todoist, and this brought up some questions within the Todoist Made Simple community on Facebook.
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